How to Apply or Renew NBI Clearance from Canada

How to Apply or Renew NBI Clearance from Canada

The Immigration, Refugees and Citizenship Canada (IRCC) requires every applicant who is 18 years old and above to provide a police clearance from every country he/she has lived in during the last ten years for six months or more in a row, therefore if you are a Filipino and you are applying for a Permanent residency (PR), work permit, or student permit in Canada, you need to apply (or have your old one renewed) for a National Bureau of Investigations (NBI) clearance certificate. This document identifies if a person has a criminal case or record in the Philippines.

Here are the steps to take for first-time applicants or those who have NBI clearance certificates issued before 2014:

Step 1. - Obtain an NBI clearance application form (NBI form 5) from the embassy or consulate nearest you. For Ottawa and Calgary, you may send them an email to request the form to be mailed to you. Use “NBI Form” as your email subject. Make sure to include your complete name, address, and contact number in the email. Here’s where you can send your request:

  • Ottawa - ottawape.consular@dfa.gov.ph
  • Calgary - calgarypcg.notarials@gmail.com

For Toronto and Vancouver, you may secure an NBI clearance application form by sending a letter requesting for the form with a return self-addressed/stamped envelope so the Consulate can mail the NBI form. Make sure to indicate the applicant’s citizenship for the issuance of the proper form.

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Step 2. - Applicants must accomplish the form and have their fingerprints taken at any nearest RCMP station or RCMP-accredited fingerprinting office and request for the calling card of the officer who took the fingerprint impression. For Vancouver, applicants may accomplish the NBI form No. 5 and have their fingerprint impressions taken at the consulate but an appointment must be made and the health declaration form must be presented during the appointment day. Make sure to check your email for your appointment confirmation and print the document as you will need to show it at the Consulate on your appointment schedule.

Step 3. - Submit the following requirements to the embassy/consulate via mail

  • Duly-accomplished NBI form No. 5 with 2x2 colored photo taken within three (3) months -The business card of the officer who took your fingerprint impressions
  • A photocopy of your valid passport
  • Return Expressport envelope

NBI Payment fee of 36.25$, through postal money order or bank draft payable to:

  • Philippine Consulate General Calgary
  • Philippine Consulate General in Toronto
  • Philippine Consulate General for Vancouver
  • Philippine Embassy for Ottawa

For Vancouver applicants, you need to bring the following on your appointment day:

  • Copy of Passport data page
  • Latest 2x2 passport photo, full front headshot view with white background
  • Original previously issued NBI clearance (2014-onwards), if applying for a renewal
  • Health declaration form

Step 4.- Register online. New applicants are required to sign up to apply for clearance because this is where your reference number will appear. This will serve as the NBI’s code in the retrieval of the applicant’s data and status of the application so make sure to take note of the reference number.

Step 5. - Send the authenticated / embassy-verified NBI Form no. 5 to the NBI office in the Philippines via an international courier of the applicant’s choice. Send the NBI clearance application and the other requirements (extra ID photos and copies of a valid passport and another valid ID) directly to the Philippines to either of the addresses below:

Ms. Sandra P. Sobida Mailed Clearance Section, 3rd Floor, NBI Bldg., UN Avenue, Ermita, Manila 1000

Emelyn M. Aoanan Chief, Information and Communication Technology Division 4th Floor, NBI Clearance Building, UN Avenue, Ermita, Manila

Step 6. - Include payment of Php 155 application fee, either in cash or in the form of an international bank draft or international postal money order which is negotiable in the Philippines, payable to the NBI Director. The following are accredited banks: Philippine National Bank (PNB); HSBC; ANZ Bank; Metrobank; and Bank of the Philippine Islands (BPI). The applicant must also send a self-addressed envelope from their preferred international courier. Another option for the application fee payment is to send the equivalent amount in US dollars (about US$ 4).

Step 7. - Applicant’s NBI clearance certificate will be mailed to them directly from NBI Manila using the Philippine post or the applicant’s return envelope. Processing of the NBI Clearance Certificate will take around 5 business days after receipt of an application, excluding days in transit.

Here are the steps to take for applicants with existing NBI Clearance Certificates issued 2014 and later, with no changes in name, date of birth, or place of birth:

Step 1. - Using an international courier of the applicant’s choice, send the original NBI Clearance Certificate, one colored ID photo with white background (sized 2” x 2”, must be taken not more than 3 months before the date of application), and photocopy of a valid passport and government-issued identification card/s directly to the Philippines to either of the addresses below:

Ms. Sandra P. Sobida Mailed Clearance Section, 3rd Floor, NBI Bldg., UN Avenue, Ermita, Manila 1000

Emelyn M. Aoanan Chief, Information and Communication Technology Division 4th Floor, NBI Clearance Building, UN Avenue, Ermita, Manila 1000

Step 2. Include payment of Php 155 application fee, either in cash or in the form of an international bank draft or international postal money order which is negotiable in the Philippines, payable to the NBI Director. The following are accredited banks: Philippine National Bank (PNB); HSBC; ANZ Bank; Metrobank; and Bank of the Philippine Islands (BPI). The applicant must also send a self-addressed envelope from their preferred international courier. Another option for the application fee payment is to send the equivalent amount in US dollars (about US$ 4).

Step 3. Applicant’s NBI clearance certificate will be mailed to them directly from NBI Manila using the Philippine post or the applicant’s return envelope. Processing of the NBI Clearance Certificate will take around 5 business days after receipt of the application, excluding days in transit.

Tip: Instead of sending directly to the NBI office in Manila, the applicant may also send the documents to their representative in the Philippines to apply for the NBI clearance certificate on the applicant’s behalf at the NBI Main Office in Manila. In this case, the applicant does not need to send a self-addressed return envelope but must provide an authorization letter for their representative to apply on the applicant’s behalf. If you are applying for the NBI clearance through a Philippine representative, the applicant’s NBI clearance certificate will be released to their representative, who will then have to send it to the applicant abroad.

All of the information listed in this article was gathered from the embassy/consulate’s website which we have listed in this blog post. Hence, any further questions or concerns must be directed to any of their contact information listed on their websites. We wish you all the best in your NBI Clearance application/renewal, kabayan!

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